By-Laws

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TRAVERSE CITY EDUCATION ASSOCIATION BY-LAWS

I. Rules

Robert’s Rules of Order. latest edition. shall be the authority on all questions of procedure not specifically stated in the Constitution and Bylaws.

II.Meetings

A. General membership meetings of the Traverse City Education Association (TCEA) shall be called by the president or by a majority vote of the Board of Directors as needed. The president shall schedule the meeting within fifteen calendar days after such a vote. At least a twenty-four (24) hour notice is required specifying date, time, place and purpose of such meetings.

B. A general membership meeting of the Association may be called by petition signed by fifteen percent (15%) of the Association membership to the president in which case the president shall schedule the meeting within ten (10) school days after receiving such petition. At least a twenty-four (24) hour notice is required specifying date, time, place, and purpose of such meeting. The petition to call a meeting shall be considered null and void after twenty-one (21) days from the first date of circulation if not presented in the prescribed manner.

C. In all general membership meetings of the Association, the purpose or purposes of the meeting must be stated in writing. Only the purposes stated in writing can be considered at the meeting.

D. The Board of Directors shall meet monthly during the school year or in accordance with the calendar adopted by the governing body. After establishment of a calendar, the membership shall be notified of dates, times, and place of meeting.

E. Meetings shall be open to all members and members shall be permitted to address meetings.

III. Quorum

A quorum for General Association Meetings shall consist often percent (10%) of the total active membership.

A quorum for the Board of Directors membership meeting shall be at least two-thirds (2/3) of the elected members.

IV. Duties and Qualifications for Officers and Delegates

Qualifications:

A. An officer must be an active member of the Association.

B. A member, to be eligible for the office of president, shall be a member in good standing of the Association.

C.A member, to be eligible for the office of vice president, or secretary, or treasurer of the Association, shall be a member in good standing of the Association.

D.A member shall hold no more than one office or standing committee chair of the Association during that person’s term of office except as otherwise stated in these bylaws.

Filling Vacancies

A. If the office of President becomes vacant by death, resignation or removal; the Vice President becomes President for the un-expired portion of the term. If the period of time exceeds one-half (112) of the term a new election is required by the membership to fill the office.

B. In case the offices of President and Vice President become vacant at the same time, the remaining members of the Executive Board shall choose two of their members to serve as President and Vice President “pro tempore” until the general membership elects a person to become President and Vice President for the unexpired portion of the term.

C. If the office of Vice President becomes vacant, the powers and duties of the office shall be taken over by a person elected by the Board of Directors for the unexpired portion of the term. If the period of time exceeds one-half (112) of the term a new election is required by the membership to fill the office.

D. If the office of Secretary or Treasure become vacant, the powers and duties of the office shall be taken over by a person elected by the Board of Directors for the unexpired portion of the term.

Compensation:

A. The President, Vice-president, Secretary, and Treasurer shall have their dues reimbursed by the Association in two installments. The President and Vice- President shall be paid an additional stipend. The installments shall be paid by December 1 and May 1, as stated in the budget for the year.

B. The amount of each stipend shall be set by the Board of Directors.

C. If an officer leaves before the end of an elected term, any adjustment to be made in compensation shall be at the discretion of the Board of Directors.

Powers and Duties of Officers:

A. The President shall:

1.Be the executive officer of the Association.

2.Preside at all general membership meetings.

3.Preside at all meetings of the Executive Board and the Board of Directors.

4.Submit the annual budget for consideration.

5.Be an ex-officio member of all committees.

6.Appoint all standing committee members, subject to the approval of the Board of Directors.

7.Appoint a Negotiating Team subject to approval of the Executive Board and Board of Directors. Consideration shall be given to representation from elementary, middle school, and high school.

8.Have the power to remove any appointee, subject to the approval of the Board of Directors.

9.Represent the Association before the public and attend school board meetings.

10.Sign all official communications of the Association.

11.If necessary, appoint a parliamentarian; a member appointed to this position shall not lose any membership rights or privileges.

12.Perform all other functions usually attributed to this office.

13.Represent the Association as the first MEA-RA Delegate and as the first NEA-RA Delegate.

14.Maintain and keep all records of the association including all receipts and transactions.

15.Determine compensation for standing committees and negotiating teams with approval from the Executive Board and Board of Directors.

B.The Vice-President shall:

1.Perform the duties of the President in the absence of the President.

2.Succeed to the presidency in the event the office of the President becomes vacant by death, resignation or removal.

3.Serve on standing committees as delegated by the President.

4.Must monitor letters of understanding, reminding those involved of need for renewal prior to April 1.

5.Have such other duties as the President determines.

C. The Secretary shall:

I.Keep and publish the minutes of all meetings of the general membership, the Executive Board, and the Board of Directors.

2.Make minutes available for membership inspection.

3.Maintain official files and assist the President with the Association’s correspondence.

4.Perform all other duties usually attributed to this office.

D. The Treasurer shall:

I.Deposit the Association’s funds.

2.Disburse the Association’s funds according to the decisions of the Board of Directors.

3.Maintain a roll of the members.

4.Keep accurate accounts of receipts and expenditures.

5.Make monthly reports of the receipts and expenditures to the Executive Board and the Board of Directors

6.Prepare an annual financial statement for the membership.

7.Assist the president in drafting the annual budget.

The Treasurer shall be bonded and the Association shall provide for an annual audit of the books.

Duties Of Delegates

A. MEA Representative Assembly Delegates: Keep association informed of actions by the MEA and issues to be presented to the representative assembly, attend the MEA Representative Assembly and other appropriate meetings and report back to the association.

B. NEA Representative Assembly Delegates: keep association informed of actions by the NEA and issues to be presented to the representative assembly, attend the NEA Representative Assembly and other appropriate meetings and report back to the association.

C. Region Council Delegates: Keep association informed of actions by the Region Council and issues to be presented to the Region Council attend the Region Council and other appropriate meetings and report back to the association.

D. Coordinating Council Delegates: Keep association informed of actions by Coordinating Council and issues presented to the Coordinating Council, attend the Coordinating Council meetings and other appropriate meetings and report back to the association.

V.Powers Of The Governing Bodies

EXECUTIVE BOARD

A.Membership:

1.The executive board shall consist of the president, vice president, secretary, and treasurer of the association, eight area association representatives, and one member at-large. Two elementary association representatives shall be elected to represent each side of town (east and west), one from lower elementary and one from upper elementary. An association representative from each junior high and each senior high shall be elected to represent their site. The board of directors shall elect the at-large member. East schools include: Central High School, East Middle School, Traverse City High School, Cherry Knoll, Eastern, Old Mission, Traverse Heights, and Courtade. West schools include: West High School, West Middle School, Blair, Central , Willow Hill, Long Lake, Westwoods, Interlochen, Silver Lake, and Glenn Loomis.

2.The area representatives shall be elected by the association representatives for the forthcoming year from their respective levels of teaching at the September Board Of Directors’ meeting. They shall serve a one-year term. The at-large member shall be elected from the board of directors by the board of directors for the forthcoming year at the same meeting for a one-year term

B.Meeting Schedule

1.The Executive Board shall meet monthly during the regular school year.

2.Special meetings shall be held at the discretion of the President or by petition of three (3) members of the Executive Board; the President shall schedule the meeting within ten (10) calendar days after receiving said petition. At least 18 hours notice of a meeting is required except in emergencies.

C.Powers and Duties:

The Executive Board shall:

I.Consider long-range plans for the Association.

2.Oversee committee functions.

3.Advise the President in making committee chairperson appointments.

4.Approve the agenda for the Board of Directors’ meetings.

5.Make recommendations to the Board of Directors concerning business, as it deems necessary.

6.Set local dues with the approval of the Board of Directors.

7.The Executive Board shall hold the responsibility for determining that a grievance(s) may be carried to arbitration.

S.Have such other powers and duties as the Board of Directors may determine.

D. Quorum:

A quorum for the Executive Board meetings shall consist of a majority of the membership of the Executive Board.

BOARD OF DIRECTORS

A. Membership

I.All meetings of the Board of Directors shall be open to all association members in good standing.

2.The officers of the Association shall be the officers of the Board of Directors.

3.The Association Representatives, the Delegates to the National Education Association Representative Assembly, who are reimbursed by the association, the Delegates to the Michigan Education Association Representative Assembly, the Delegates to the Michigan Education Association Region 15 Council, the Delegates to the Michigan Education Association Region 15A Coordinating Council, members of State or National Commissions or Committees, and the committee chair people shall be members of the Board of Directors during their terms of office, and shall each receive one vote.

B.Meeting Schedule

1.The Board Of Directors shall meet monthly during the regular school year.

2.Special meetings: special meetings shall be held at the discretion of the President or by petition of three (3) members of the Executive Board; the president shall schedule the meeting within ten (10) calendar days after receiving said petition.

3.Powers & Duties: Upon the governing body shall rest the duties, responsibilities and authority for conduct of the association in all matters except as provided in the constitution and bylaws; the governing body may at any time refer matters to the general membership for consideration.

VI. Association Representatives

A. Association Representatives (AR) are elected on the basis of one (1) AR for each fifteen (15) members or major fraction thereof, allowing each building (classification) at least one (1) Association Representative. The term of office for an association representative is one (1) year commencing in September.

B. Duties of the Association Representative shall be: duties shall be to attend regular meetings of the governing body, call meetings of building (classification) membership to discuss association business, conduct enrollment of members and provide communication between members and governing body.

C. Vacancies in the position of Association Representative shall be filled by special election in the building (classification).

VII. Nominations And Elections

A. Association elections will be held prior to April 1 annually. No association elections will be held outside the school year.

B. The president shall appoint an elections committee, which shall establish election procedures that guarantee that all elections shall provide for open nominations, secret ballot, voting procedures and preservation of ballots for at least one (1) year. Any active member of the association may nominate or be nominated for office.

C. The governing body shall certify the elections committee report and publish results of the election. Official reports of elections must be filed with MEA within ten (l0) days after the election.

D. A vacancy in any of the positions shall be filled by the governing body until the next general election, except a vacancy in the position of representative assembly delegate(s). A representative assembly delegate(s) shall be replaced by the duly elected alternate(s).

E. Every active member in good standing shall have the opportunity to vote. All elections shall take place following the one member/one vote principle.

F. Representatives of 3-1G will be elected so that the number of representatives of 3-1G on its governance body is at least proportionate to its third world membership.

O. Locals with four (4) or more delegates will elect representatives of 3ยท1G as MEA-RA. delegates.

II.Locals with three (3) or more delegates will elect representatives of 3-1G as NEA-RA delegates.

VIII. Contract Ratification

Contract ratification procedures shall minimally incorporate the following:

A. Only a proposed contract tentatively agreed to by an officially impaneled bargaining team may be submitted to a membership for ratification vote.

B. A majority vote of those members voting shall be required for ratification.

C. Only members in good standing may vote on ratification.

IX. Dues

A. Dues of the association shall consist of the total amount of local, state and national dues.

B. Local dues shall be established by a vote of the Board Of Directors.

C. Special assessments can only be voted by the Board Of Directors.

IV. Duties and Qualifications for Officers and Delegates

A. An officer must be an active member of the Association.

B. A member, to be eligible for the office of president, shall be a member of the Association,

C. A member, to be eligible for the office of vice president, or secretary, or treasurer of the Association, shall be a member of the Association.

D. A member shall hold no more than one office or standing committee chair of the Association during that person’s term of office except as otherwise stated in these bylaws.

Details

Revised
April 2009

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